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Returning Material to Suppliers from MRB

Scope

This procedure covers returning material to suppliers that has been dispositioned by MRB.

Policy

Material is handled, stored, packaged, shipped, and delivered according to company and regulatory guidelines.

Inventory transactions are recorded in the database on the same day the material is moved.

An Inspection Tag [../FND/@FOR0711Y]

A purchase receipt traveler

Discrepant material is placed in a clearly labeled and restricted bin or area.

A Discrepant Material Report (DMR) [../FND/@FOR0030Y] is required for all material that fails inspection.

A Shipping Authorization form is required to move MRB material to the shipping department for

All material returns to suppliers are authorized by the supplier.

Responsibility

The Receiving Inspector is responsible for

The Buyer is responsible for

The Shipping Clerk is responsible for verifying all material moved to the shipping department.

Distribution

Buyer*

Receiving Inspector*

Shipping Clerk*

Ownership

The Director of Quality [list@yourcompany.com?Subject=PRO1202Y] is responsible for ensuring that this document is necessary and that it reflects actual practice.

Activity Preface

This activity is initiated by the receipt of a completed Discrepant Material Report (DMR) indicating MRB material should be returned to the supplier.

This activity only pertains to purchased material rejected from Receiving Inspection.

A DMR is prepared when material fails receiving inspection. At that time, a copy of the DMR is attached to the material and the original DMR is filed in the MRB suspense file. During the daily MRB meeting, the original DMR is then updated to reflect the MRB's disposition decision.

Prior Activity

Material Review Board (MRB) [../FND/@PRO1198Y]

Receiving Inspector

1. Request supplier authorization to return the material.

Forward the DMR that you received from the Quality Manager at the conclusion of the daily MRB meeting.

You may want to contact the Buyer to discuss the return to supplier.

The Inspection Tag, purchase receipt traveler, and one copy of the DMR should remain attached to the material.

Buyer

2. Obtain the supplier's authorization to return the material.

Return to supplier authorized

Return to supplier denied

If the return to supplier is authorized, goto task #3. Otherwise, goto task #4.

3. Complete a Shipping Authorization.

Use the DMR as the source document.

4. Notify the Receiving Inspector of the return to supplier authorization status.

Return to supplier authorized

Return to supplier denied

If the supplier authorized the return, goto task #5. Otherwise, end of activity; goto Moving Material from MRB to the Scrap Bin [../FND/@PRO1201Y].

Receiving Inspector

5. Update inventory.

Oracle Purchasing
N > Receiving > Corrections
B > Find
Receiving Corrections

6. File the inspection documentation.

7. Distribute the DMR.

8. Forward the material to Shipping.

Shipping Clerk

9. Acknowledge the material transfer to Shipping.

Do not sign the Shipping Authorization until the material is actually shipped.

Receiving Inspector

10.    Verify the material transfer to Shipping.

If a correcting inventory transaction is required, goto task #11. Otherwise, goto task #12.

11.    Update inventory.

When a greater quantity needs to be returned

Oracle Purchasing
N > Receiving > Corrections
B > Find
Receiving Corrections

For all other corrections

Oracle Purchasing
N > Receiving > Receipts
Find Expected Receipts

12.    File the inventory control documentation.

End of activity.

Goto Miscellaneous Shipments [../FND/@PRO1088Y].


Returning Material to Suppliers from MRB: Flowchart PRO1198Y.htm Start Receiving Inspector Task #1 Buyer Task #2 Decision Buyer Task #3 Buyer Task #4 Decision End PRO1201Y.htm Receiving Inspector Task #5 Receiving Corrections Receiving Inspector Task #6 Receiving Inspector Task #7 Receiving Inspector Task #8 Shipping Clerk Task #9 Receiving Inspector Task #10 Decision Flowchart 2 Flowchart 2


Returning Material to Suppliers from MRB: Flowchart Receiving Inspector Task #11 Receiving Corrections Find Expected Receipts Receiving Inspector Task #12 End PRO1088Y.htm

Effective: mm/dd/yy